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How to set up an Activity

How to set up an activity:

First, go into Site AdminForm MakerManager

Select Edit on  either Template Normal Sign Up or Flying Template (or something else)

Change the Title to the new one using the format YYMMDD plus a 3 or 4 letter code (e.g. 161009AEF)

Now Save as Copy. (this is to avoid it being saved later under the template title)

Edit the form to suit the activity if necessary.

Now Save

Do the same with Template Staff Action

From now on it helps to have website open on two tabs on your browser; one to work on and one to get URLs etc.

Go back to email and copy the details from the activity request (if there wasn’t an activity request, I suggest you start one as it is the easiest way)

Go to Site Admin – Pages – Add New 

Type page title in place, change Sidebar Options to the right hand one, tick Access for Staff, Cadet, Parent & NCO, tick Post Expiration and enter expiration date etc.

Paste details you copied into page.

Add divider line

Set link to TG21 page (write Link for TG21, select, go to the chain link in top row above, put page URL into the link box)

Add divider line

Go to Insert Form Maker button (halfway along top row) and select the sign-up for you created earlier.

Post the page.

Add new page. Type page title (SA plus name of form {SA161009AEF}), change Sidebar Options to the right hand one, tick Access for Staff & NCO, tick Post Expiration and enter expiration date etc.

Go to Insert Form Maker button and then Submissions tab. Clear all ticks except Form Field and Title, select the form and fill in dates (todays date and the date of the activity) and click Insert.

Add divider line

Go to Insert Form Maker button (halfway along top row) and select the SA form  you created earlier.

Post the page

Go to forum and put an item in to advertise the activity. Put in a link to the activity page.

Go to Resources – Staff Resources – Total Sign Up. Edit page. At the top put in activity and then go to Insert Form Maker button and then Submissions tab. Clear all ticks except Form Field, select the form and fill in dates (todays date and the date of the activity) and click Insert.

Go to Forum page and put an item in to advertise the activity. Put in a link to the activity page.

Test all pages

Breath sigh of relief and enjoy cup of tea. With practice it takes a bit under 20 mins.

 

 

 

 

 

 

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